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Invoicing & Mileage

Invoices must be sent to accounts@nonstopkids.co.uk

 

You will need to submit an invoice to the office by the 10th of every month, ready for the payment run on 28th of each month. 

 

Invoices are checked in the order they are received, so please remember that if you are late, then your invoice may not be checked in time and if this is the case, then you will need to wait until the next payment run, which is the 15th of the month.  

 

You need to invoice for a whole month at a time.   For example:   for your January parties, you would need to submit an invoice to accounts@nonstopkids.co.uk by 10th February.  This will be checked and the admin team will email you once your invoice is approved for payment.  Please be aware that the money will appear in your account at any point during that day, up until midnight and is unlikely to be first thing in the morning.  

 

There is no set layout for your invoice, but you do need to include all of the information shown below.  Invoices are auditable documents, so please ensure that you are clear about the amount of money you are claiming.  We reserve the right to return invoices to be corrected, if the following information isn’t included.

 

If there are any queries on your invoice, then the admin team will be in touch with you.  

 

Please include: 

 

  • Your full name

  • Your contact address (this will be the same address that mileage is calculated from)

  • Your mobile telephone number

  • Your NSK email address

  • The invoice date

  • Ideally an invoice number, as well as the month in question

  • Details of each party, including the date, booking reference, venue postcode, duration, party fee, mileage travelled & fuel claimed (if applicable)

  • A total for the fuel to be claimed for the month

  • A total for the parties to be claimed for the month

  • Any deductions to be made, 

    • monthly equipment hire at £20 per month, (£10 for magic, £10 for electrical equipment) 

    • Any cash payments at a party (not tips, but if a company/school pays you the party price in cash) - Please note this is very rare, and you will be made aware of this via the calendar note.

  • The final total that you are claiming once all deductions have been made.

  • Your UTR number (which you would receive once registered with HMRC, or alternatively a line at the bottom of the invoice saying ‘I am responsible for my own Tax and National Insurance payments’.


 

There is not a set layout for this, but most people seem to use Excel or an invoice app on their phone.

 

We have included a few examples to help you with the layout.

DOWNLOAD INVOICE BY CLICKING THE ICONS

Excel Invoice

Word Invoice

SELF EMPLOYMENT

You are a self-employed entertainer that subcontracts to NSK, therefore it is important that you register as a sole trader with HMRC and you will be required to complete an annual self assessment tax return.  This is your responsibility.  Once you have registered with HMRC, you will be allocated a UTR (unique tax reference) number.  It often proves cost effective to hire an accountant to complete your tax return for you, which costs in the region of £100 annually.  You can obviously offset all of your expenditure against the money earned, including your accountant fees and therefore you should pay little or no tax at all. It is essential that you keep all of your receipts for anything you buy,  which will help you to do your job as an entertainer.  This can include sweets, balloons, prizes, mobile phone bill, spotify account, clothing, etc.   Please remember that as a self-employed entertainer you are responsible for your own tax and national insurance contributions.

 

MILEAGE ALLOWANCE

Please remember to include the reference for each party on your invoice, as well as the postcode so that mileage can be calculated accurately.  

 

Mileage is paid at 40p per mile if you have exceeded 55 miles for each party.  For example, if you have completed a party and your total mileage was 84 miles, you could then be paid for the additional 29 miles at 40p per mile.   

 

Please note that the 55 miles is PER PARTY (for the first 2 parties), therefore if you did 2 parties in one day, you would deduct 110 miles from your total mileage.

 

On the rare occasion that you do 3 parties in one day, we would not expect you to deduct any mileage for the third party.  

 

If you are a London entertainer, we pay 30p per mile for all mileage on or within the M25, then 40p per mile for any mileage outside the M25 in excess of 55 miles. The admin team can help to explain this to you when you start completing invoices.

 

Please contact the office if you have any queries.

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